ITIL Adoption: 5 Steps That Can Help With Success

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Stephen Mann

ITIL, the IT service management (ITSM) best practice framework, is now in many ways bigger than its “master” — IT service management. From its origins in the UK government, its use has grown rapidly in the last decade and ITIL continues to dominate corporate thinking in IT operations, IT support, and IT service delivery best practice.

There are many potential benefits from ITIL adoption, particularly around productivity, service quality, business reputation, and cost savings. However, ITIL is fraught with adoption challenges that could be prevented or at least minimized through better planning and execution.

The key ITIL adoption challenges and pitfalls (at a very, very high level)

  • Focusing too much on the reactive elements of ITIL and ITSM (for some, however, this might be enough).
  • Overstating ITIL and ITSM adoption levels – “We do ITIL.”
  • Overstating ITIL and ITSM maturity – where IT infrastructure and operations (I&O) organizations often think that they are more advanced than they actually are – “We have a super-duper service catalog.”
  • Not focusing on the customer and business outcomes.
  • Lacking momentum post technology implementation project.
  • Noticeable dissatisfaction with traditional service desk tools.

With people-related challenges to be found in most if not all of the above.

Want more detail on the challenges?

These are explored in greater detail in the Forrester report from which this high-level extract is taken:

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Social IT Support: Didn’t We Do This In The 1990s?

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Stephen Mann

A lot continues to be said about the impact of “social” on IT support and for some it is now “so 2009.” To me, it was inevitable in 2009, and I wonder how far we have moved on in reality. Yes, some IT service management (ITSM) tool vendors have added in shiny new capabilities inspired by the adoption of mainstream social facilities such as Facebook and Twitter; but how many IT infrastructure and operations (I&O) organizations really understand social (and how social will impact IT support)? This, however, is the meat for another blog from the Forrester Community deli – today I only have time to drop a few sourpuss-thoughts in “virtual ink.”

So why am I being such a sourpuss?

Firstly, I am burdened by “the collective history of the ITSM community.” How often have we seen a great ITSM idea murdered in its execution? Consider the word “execution” here – it seems somewhat appropriate methinks:

  • What did we learn with the “knees-up” that was CMDB adoption in the late 2000s? It was an expensive party that many would love to forget.
  • How many I&O organizations are now buying service catalog technology rather than adopting service catalog management best/good practice that is supported by technology?
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Are You Sleepwalking Through Twitter?

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Stephen Mann

In September 2009 I wrote a "blog" called "Great ITSM and ITIL People to Follow on Twitter." In stumbling upon it again yesterday I couldn't help wonder:

  • What had happened to some of the Tweeters on the original list?
  • Who do I now follow that I didn't way back then?

In doing this I couldn’t help feel that, while I value Twitter as both an information resource and a workspace, I have been somewhat sleepwalking through it the last two years.

Why am I sleepwalking through Twitter?

It seems a strange thing to admit to, doesn’t it?

I literally “work” in Twitter these days and I would lose a dimension of my capabilities and “personality” without it (or a similar social environ). But the fact that I still place a heavy emphasis on the Tweets of the people below, that an updated list would not include that many more Tweeters, and that I didn’t realize that a few of the Tweeters listed are no longer actively Tweeting is quite scary to me.

My conclusion is that I have been very lazy in my use of Twitter (heaven forbid that people think that “number of Tweets” is a sign of Twitter proactivity).

So what should I do?

My original thinking from nine months or so ago (when I realized that Twitter was becoming a little incestuous in terms of my following of people) was to follow more Tweeters. I think I have nearly doubled the number of people I follow but I am still in the same place in many ways.

For information, my current ratio for @stephenmann is:

  • Following = 767
  • Followers = 2119
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How Do You Value IT Service Management Tool Verification Or Certification Schemes?

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Stephen Mann

In response to a number of Forrester client inquiries and as part of the #Back2ITSM activities, before Christmas I polled a number of IT service management tool vendors about their views on IT service management tool verification or certification schemes such as PinkVERIFY and the OGC ITIL Software Scheme (others are available but these are the main two I receive inquiries on). I have still to analyze the vendor responses having given a response deadline of the 16th January 2012 but thought it wise to get the customer point of view on the value of such schemes.

So where do you stand on the worth of such schemes?

So:

  1. Do you know what the PinkVERIFY and the OGC ITIL Software Scheme schemes are?
  2. Do you place little value in a tool being verified by such a scheme?
  3. Is verification helpful but the lack of it is not a concern in a tool purchasing decision?
  4. Do you consider verification a key part of ITSM tool selection?
  5. Would you not even consider an ITSM tool without such an “independent opinion” on tool capabilities?
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From The Coal Face: Real World IT Service Management And ITIL Adoption Sound Bites

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Stephen Mann

Remember 2011? It seems a long time ago already.

At the start of August, I wrote a speculative blog called Giving Back To The IT Service Management Community which was somewhat of a personal plea for anyone involved in IT operations, IT service delivery, IT support, etc. to “give back” to the larger community. This highlighted (or reminded us of) the need for the creation of lower-level, more granular, and ultimately more practical best practice information that is freely available to IT service management (ITSM) practitioners; as a quick start mechanism and/or to prevent the continued reinvention of the wheel by organizations wishing to better themselves. It all looked good with over three thousand unique views on the Forrester Blog site alone.

In late October (yes, I know I am slow), I published ITSM Practitioner Health Check: The ITSM Community Strikes Back with an associated survey hoping that hundreds if not thousands of ITSM practitioners would offer their views as to where we, as a community, need most help. The results?

ITSM Practitioner Health Check: initial results

Firstly, I need to temper my expectations: the survey was open for two months and plugged by many on Twitter and by organizations such as the itSMF UK, the SDI, and Hornbill but still only 149 people started the survey. Why did I say “started,” because only 76 completed the two “meaty” questions.

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ITIL Global Adoption Rates, Well At Least A Good Indication Of Where It Is At

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Stephen Mann

ITIL is such a commonly used word in the kingdom of IT service management (ITSM) that it is easy to assume it to be a global phenomenon (how many people say “ITIL” when they mean, or should mean, “ITSM”?). After all the Official ITIL Website (http://www.itil-officialsite.com/) cites ITIL as:

“The most widely accepted approach to IT service management in the world. ITIL provides a cohesive set of best practice, drawn from the public and private sectors internationally.”

We know that ITIL exam numbers continue to be strong: with ITIL Foundation Certificate pass rates between January 2009 and July 2011 as follows courtesy of http://itsminfo.com/?p=245:

  • ITIL V2 Foundation: 142,000
  • ITIL V3 Foundation Bridge: 33,000 (existing certification holders updating)
  • ITIL V3 Foundation: 548,000
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Top 10 IT Service Management Challenges For 2012: More Emphasis On The “Service” And The “Management”

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Stephen Mann

As we approach the holiday season and possibly the end of the financial/budgetary year, let’s pause for a moment to think about 2012. For many IT infrastructure and operations (I&O) professionals, 2011 was a challenging year; the bad news is that 2012 isn’t going to be any easier. With the pressures of the continued mandate to “deliver more with less” added to by increased business demands on, and scrutiny of, IT service delivery; all against a backdrop of increased business and IT complexity.

The high level view

  • Increased business scrutiny: IT cost transparency and value demonstration. One could argue that the challenges listed as “increased expectations” next will also increase the scrutiny of IT performance.
  • Increased expectations: agility, availability, “hardware,” and support and customer service.
  • Increased complexity: cloud per se, mobility, and compliance.
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The ABC Of ICT - The Top 10 People Success Factors For IT Service Management

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Stephen Mann

In a previous blog (The ABC Of ICT - The Top 10 People Issues), Paul Wilkinson of GamingWorks and I shared how the “ABC of ICT” (the Attitude, Behavior, and Culture issues), or the “people factor,” is a critical success or fail factor in IT, and particularly IT service management (ITSM), operational and improvement initiatives.

In this blog, we want to move on from the “resistance areas” and share the top 10 critical success factors for dealing with the ABC of ICT. These are borrowed from the ABC of ICT - An Introduction to the Attitude, Behavior and Culture of ICT book by Paul and Jan Schilt so that, as Paul likes to say, “We can make a difference together.”

Top 10 people critical success factors for IT

  1. Involve all functions in design. Involve and include all functional units, development and operations. Bringing people together in face-to-face meetings, workshops, forums, and simulations to stimulate discussion, engagement, involvement, and address resistance. Resistance is a fact; you will encounter it. Bringing people together helps to make it visible, helps to create buy-in, and empowers people to change their own ways of working.
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Newsflash For The ITSM Community: “SaaS” Is A Red Herring

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Stephen Mann

Yes, there I said it. I can see the “Cult of SaaS” snipers congregating on the rooftops. Oh well, it was fun while it lasted.

In all seriousness though, when ServiceNow was quick to achieve success with its “SaaS-delivered IT service management goodness” at the tail end of the noughties, it was all about the SaaS (and customer satisfaction of course). It differentiated them from the ITSM tool vendor pack.

The "SaaS for ITSM" evolution

In a previous life I wrote about the potential for SaaS-delivered ITSM capabilities: SaaS and ITSM – a Marriage Made in Acronym Heaven? Who would have known that Service-now.com, as was, would have done so well, so quickly? I trust that their own projections were somewhat exceeded.

Some on-premise ITSM tool vendors said “unpleasant things” in the early days, but nigh on all of the major and minor ITSM vendors have since followed suit with their own SaaS offerings. In the spirit of the BBC and product endorsement I have to say that “other ITSM tools are available.” Check out some of the newest SaaS ITSM tool additions from Hornbill, LANDesk, and Numara.

Why is SaaS for ITSM a red herring?

Anyway, cutting to the chase … what sells a SaaS ITSM tool (or platform) such as ServiceNow? Many would think it is the fact that it is SaaS. I disagree.

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Paging The IT Organization: You Need To Support The People Not The Technology

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Stephen Mann

Sorry but I’m “frustrated of Peterborough” (but not directly at IT for once).  Having just come off a half an hour call with two “major credit card provider” customer service staff, I’m frustrated to within an inch of screaming at someone. In some ways this blog is my outlet (but there is interesting stuff eventually).

You might think I'm overreacting, however, when one’s time is so limited these days, it is difficult to rise above the fact that I wasted 20 of the 30 minutes most likely because the “major credit card provider” has off-shored its customer support to save money (please note that the off-shoring is an assumption on my part based on my interactions).

But what has this to do with IT?

Hopefully you didn’t need to ask this question … I had an issue with a credit card service; many have issues with corporate IT services. We all call up, we all expect a quick resolution, and many expect to be treated in a customer, rather than supplier, focused manner.

Oddly enough, I spoke about this exact point at the itSMFUK London Regional yesterday … from an IT service management perspective (well specifically a service/help desk perspective). That we are now too focused on the mechanics of things (tool and process, AND scripts) and that, in some ways by virtue of this, we have “dumbed-down” the IT service desk.

This is not intended as an insult to service desk people, they have a difficult job: a job where they day in, day out, deal with the fallout from IT failures and the potentially unhappy customers. In an environment where there is very little “good news” or praise.

So what went/goes wrong?

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