In a “spare” hour this afternoon I needed to create a list of the Top 20 ITIL adoption mistakes for a Forrester client. An hour later (I made sure I time boxed myself to avoid scope creep … oh dear, scope creep could be included below too) I had 50. Quite scary really.
Anyway, IMO it’s an interesting list and most likely incomplete. What it is, however, is something that could potentially be used as a tick list for organizations starting out with ITIL or considering a change of IT service management (ITSM) tool. Please take a read and let me know what I missed (or if you think I am making bits up).
Understanding and Vision
1. Believing the ITIL hype or, for my American friends, “drinking the Kool-Aid”. It’s about improving the business not adopting ITIL
2. Not understanding what ITIL is, i.e. that it is only a framework. There is no such thing as ITIL-compliance. Oh and ITIL does not equal ITSM and vice versa
3. Not understanding that it isn’t about “doing ITIL” but rather that it is about “using ITIL”
4. Thinking that either ITIL is a silver bullet or that it is “the only fruit”. What about ISO 20000, COBIT, USMBOK, Six Sigma, and CMMi?
5. Not fully understanding the breadth and depth of the changes it will require across people, process, and technology
6. Not understanding the level of resources (including cost) and commitment needed to adopt it
7. Not understanding the criticality of people to success
One of the problems I see with ITSM adoption is that it is all too easy to get lost in a framework such as ITIL and to lose focus on the customer element. Unfortunately, ITSM adoption is not a one-size-fits-all approach and so adoption can be different from company A to company B, which means that trying to adopt a process from a guide can be difficult and can feel impossible.
The answer to good ITSM adoption practices lies within those practitioners who have implemented processes, experienced the highs, the lows, the sweat and even the tears. In order to really build best practices these people need to share these experiences back to the rest of the community. So one way I think we could do this is to arrange a ‘Free ITSM Practitioner Meet Up’ which I thought could maybe be called ITSMME (me=meet up). This would follow the successful Cloudcamp format and would be an evening, free to attend event with an agenda like this:
6.30pm – Introduction - introducing speakers and maybe a theme.
A “bonus” blog today (and hence it is quickly constructed) and the subject area will need to be returned to at a later date. The reason for the bonus blog is that I am a little bit excited.
SysAid, a provider of IT help desk and customer service software solutions, has provided me with a subset of the service desk benchmarking information captured through its customers’ use of its software (on an opt-in basis, of course).
To me, this is the sort of stuff that the ITSM community (see my previous blog) is crying out for – information that helps them to understand where they are and what they should aspire to. More information about the SysAid benchmarking is available at http://www.ilient.com/it-performance-benchmark.htm (link is provided for more detail on the definitions for the benchmarks below).
Average Service Requests (SR) closed per Admin (Service Desk Agent)
Important note: If you follow the above link, the assumptions show that the SRs are “incidents.”
Quick comment – I am assuming that this is per day but I am seeking clarification. As with all the slides in this blog, please treat with care in the absence of sample sizes.
In IT service management “circles” there’s a lot of talk about Social Media (with new terms like “Social ITSM”) and Cloud (with debates such as “Is Cloud the death knoll for ITSM and ITIL?”), but what about another aspect of the changing business and IT landscape that doesn’t get enough attention – Mobile?
We all have mobile devices (and I am deliberately stressing “devices” here), I don’t know whether I am a good or bad example having travelled recently with a work laptop and BlackBerry along with personal Android and iPhone devices, and an iPad. I know, how sad. But mobile devices, and their use and management, pose a serious challenge to I&O organizations.
“Enterprise Mobile Technologies: Individual employees are able to put the latest mobile devices and apps to productive business use faster than their employers can. Our data suggests the most highly mobile (and highly paid) employee segments (33% of the information workforce) already embrace these tools to make themselves more productive from work, from home, and from the road. What it means: Companies have little control over who uses these.”
For those of you that put up with my tweeting on Twitter, you will already know that I am obsessed with customer service. Or to be more accurate, I am obsessed with being treated like a customer. While a polite Englishman at heart, I am not prepared to tolerate poor customer service. In the words of David/Bruce Banner, “You won’t like me when I am angry.”
“But what has this to do with ITIL?” I hear you screaming at your screen. Please bear with me as I recount last Saturday night and Sunday morning (thankfully there is no link to the film of the same name).
Last weekend I spent a single night at a “chain” hotel. The customer service upon arrival was excellent, on the back of my loyalty card I received a room upgrade and complimentary soft drinks and chocolate bars in the room. Ah, the world was good and I was “living the dream.” I felt like a valued customer. Fast-forward to the following morning and the picture couldn’t have been more different.
During the night the room had been so hot that it was difficult to sleep. “You should have turned down the heating or opened the window,” I hear you cry. Check and check. The wall-mounted thermostat made no difference. The window, somewhat morbidly, had been screwed shut. I didn’t call down to reception as I couldn’t face a handyman/woman messing around in my room in the middle of the night (if they were actually available).
No, this isn’t about the returning of your ITIL books to ITIL’s makers (just think how much they would cost to post) but more of the reaping of the knowledge and experience held within the ITSM community (ITIL’s creators, publishers, trainers, consultants, software vendors, ITSM practitioners, and ancillary roles such as analysts) for the benefit of all.
This is by no means a new idea. Various conversations have taken place over the years to create lower-level, more granular, and ultimately more practical best practice information that is freely available to ITSM practitioners. Whether it is in the form of blogs, white papers, discussion threads, podcasts, special interest groups, or “free” training and events, such information is invaluable to the IT people “at the coal face” who don’t want to have to “reinvent the wheel” nor to have to read through a set of ITIL books which IMO isn’t really designed for the hectic work lives of ITSM practitioners. Practitioners just don’t have the time even if they have the inclination. They will also struggle to find really practical help and assistance from such a "sea of text."